Officers

Updated: 01 April 2018 by leader.gifGreatJackal

Officer Ranks

Leader Leader is the highest ranked official in the Damage Inc Community. The Leader is responsible for the overall well-being of the clan and leading it from a strategic standpoint. – Leaders are appointed by First 9
– First 9 vetting and approval
– There can only be one
Chancellor Chancellors generally act as the community’s 2nd-in-command’s and are responsible for helping the Leader lead from a strategic perspective. – Appointed by the Leader of Damage Inc

General

Generals form part of leadership and typically command Houses of 200+ members, or oversee large sections in HQ such as tournaments or clan administration etc. – Appointed by the Leader of Damage Inc

Commander

Commanders typically command Divisions of 40+ members and are responsible for leading that Division from a tactical standpoint within their particular game. – Nominated by respective House General
– Appointed by the Leader of Damage Inc

– Or,  build a Venture into a Division

Vice
Vices would generally act as the 2nd-in-command of a Division or be the head of an administrative section. – Nominated by the respective Commander
– Appointed by a General
Captain Captains form the backbone of the community’s officer group and would typically command teams or work in an administrative section. – Appointed by the respective Commander or an Order Vice

Esteemed Achievements

Council’s Key
The Former Leaders and Founders of the Damage Inc Community have spent countless hours working as an officer to the community succeed. As recognition for their service as a Leader/Founder, they receive the title of Council and help guide and shape the future Leaders of Damage Inc.
– Lifetime access to the Opium Den
– 1 year of continuous unbroken service as Leader or Chancellor
– 2 years of continuous unbroken service as General

– Must Maintain a good Record of Service
Elder
elder
Elders are retired members of Damage Inc who have served for a long period as esteemed members of the clan. It is a status granted to very few people who have consistently given a lot to the clan. They don’t have anymore access than Registered Guests however there is one key benefit:
– Ability to return at anytime to their previous Member Rank without the need to do Initiation again.
– Earn a Black Cross OR
– Earn Veteran + 100 Honor Points OR

Command & Support Positions

House General
(General)
House Generals command a House within DI.
Key responsibilities include:
– House Compliance & achieving strategy set by the Leader
– Mentoring & Training Division Commanders
– At least 6+ Months of Division Command
– Excellent history of achieving triumphs & objectives
First Commander
(Commander)
First Commanders act as the House 2nd-in-Command.
Key responsibilities include:
– Helping other Division Commanders with Promotions/Demotions (has ACP)
– Mentoring other Division Commanders
– Appointed by the House General
Division Commander
(Commander)
Division Commanders command a Division within DI.
Key responsibilities include:
– Division Compliance & achieving objectives set by the House General
– Mentoring & Training Division Officers (Team Leaders & Vice)
– Outstanding leadership and ability to recruit
– Expert within the game and strong understanding of the competitive scene
Division Vice
(Vice)
Division Vice act as the Division 2nd-in-Command.
Key responsibilities include:
– Division Events (ensuring all teams in division meet compliance reqs)
– Initiates within the Division (managing retention by working with Team 2ICs)
– Good with people
– Strong understanding of DI’s policies and compliance
House Aide-de-Camp
(Captain)
Aide-de-Camps act as an administrative support to their respective House General
Key responsibilities include:
– Assisting with everyday administrative tasks
– Compiling reports
– Strong understanding of DI’s policies and compliance
Team Leader
(Captain)
Team Leaders manage a Team within DI.
Key responsibilities include:
– Team Compliance
– Managing CvC’s
(Competitive Teams only)
– Leadership potential and ability to recruit
– Strong understanding of DI’s policies and compliance
Team 2IC
(Warden)
Team 2IC’s act as the Team 2nd-in-Command.
Key responsibilities include:
– Lead Mentor of Initiates in Team (ensuring they are integrated and meet reqs)
– Good with people
– Strong discipline and mentoring history
Roster Leader
(Warden)
Roster Leaders are responsible for a roster within a competitive team.
Key responsibilities include:
– In-game leadership
– Team Training Sessions
– Leadership potential
– Strong in-game experience

Grouping & Compliance

Damage Inc’s Community consists of different types of groups such as Rosters, Teams, Divisions and Houses that form part of the Community. Rosters make up Teams, Teams make up Divisions, and Divisions make up Houses and so on. Each group has a different set of conditions that must be maintained by its respective leader to avoid it being disbanded and continue the Clan’s continual growth and high activity levels. This is also known as Compliance.
Expected Compliance
 Minimum Compliance
 Grace period
The minimum a group needs to be deemed stable. Favorably looked upon for promotion and awards. The bare minimum a group needs to avoid disbandment or adverse action being taken against its leader.  Amount of time to rectify non-compliance
House

(4 – 8 Divisions)

200+ Members
80%+ Compliance of Divisions

All Commanders appointed
Hold 2+ Command Meetings per month
House Aide-de-Camp appointed (optional)

150+ Members
60%+ Compliance of Divisions

All Commanders appointed
Hold 2+ Command Meetings per month
 

14 Days
Division

(2-4 Teams*)
<35 Members = 2 Teams
35 – 49 = 3 Teams max
50+ = 4 Teams max

*Minimum of 1 Casual Team

40+ Members
100%+ Compliance of Teams

Division Vice + Team Leaders appointed
Post 1+ Division Announcement per month
Hold 2+ Officer Meetings per month
Sent weekly Compliance Report to HG and FC
35+ Members
66%+ Compliance of Teams

Division Vice + Team Leaders appointed
Post 1+ Division Announcement per month
Hold 2+ Officer Meetings per month
Sent weekly Compliance Report HG and FC
7 Days
Team

Competitive
(1-6 Rosters)

5 – 25 Members
1 – 6 Rosters

Team Leader and 2IC appointed
Maintain a Team Topic in respective Division sub-forum 
3 Days
Team

Casual
(5-25 Members)

5 – 25 Members
Host 2+ Events per week

Team Leader and 2IC appointed
Maintain a Team Topic in respective Division sub-forum 
3 Days
Roster

Competitive & Venture
(3-9 Members)

3 – 9 Members
Host 3+ Training Sessions per week
Compete in 1+ CvC per month

(if part of a Competitive Division)
Roster Leader (Warden) appointed
3 Days
Non-Compliance

As Officer you are expected to act immediately to rectify any breaches of compliance immediately. After the grace period to do this has expired (no grace period exists when a Division falls under 35+ Members –> Immediate strike, incl. TL’s), the respective officer(s) will be striked for these breaches and will have a set amount of days to rectify it before being striked again. This repeats until they are either on probation, demoted or have stepped down.

Amount of Days before being striked again:
Houses : 5 Days – Divisions: 3 Days – Casual Teams: 3 Days – Competitive Teams/Rosters: None (disbands into Casual Team)

Respective Officers to strike:
Houses : House General and First Commander – Divisions: Division Commander and Division Vice – Casual Teams: Team Leader and 2IC

Officers caught bad-mouthing on TS, playing games, or procrastinating when their House, Division or Team is Non-Compliant for more than 2 days will be held liable for Negligence. Compliance will be evaluated throughout each month using the Master Division Registry, Clan Wars page and Division Calendars/Forums.
Monthly Recruiting

All of the following Officers must recruit the following each month:
House General – 1 x Recruit
Division Commander / Division Vice – 2 x Recruits
Team Leader – 3 x Recruits

Exemptions exist for Officers undergoing Imperium Training (they have their own separate recruiting requirement) and Officers of Orders

Event Management

Calendars
– Division Calendars are only to be used for Competitive / Team Practices and Meetings. 
– Social Calendars are to be used for any Casual Team events, as well as any other event open to the whole Community.
Planning
– Events are only counted as “Official” and may be given tokens for if they are on the Calendar.
– Events need to be posted 36 hours in advance. Events posted sooner than 36 hours out is considered abuse of the system and will be penalized.
– Event tokens need to be issued within 24 hours.
– Any official event can can only be hosted by an Officer (incl. wardens).
– Events need to follow the official template. Morning Tea’s, Community BBQ’sSuper Weekends and must carry the [CLAN] tag whilist any other event must carry a division tag.
– Game of the Month events must use the [GOTM] tag.
– Events posted under Ludus Magnus (Initiate Events), the Leadership Calendar and Orders Calendars are exempt from having to use a tag.
RSVPing
– Clan Events are advertised on the Clan calendar. Failure to notify attendance via RSVP of required events, [CLAN]Morning Tea, is an offence eligible for a set strike.
– It’s optional for Division and Team Command to enforce RSVPing for their own events
– Elite Initiates and Elites are completely exempt from RSVPing to any CLAN events.
Expectations
– The hosting officer(s) must be available for the full duration of the event.
– Furthermore is the hosting officer expected to resolve any conflict that arises during the event.
– Events can therefore only be hosted by a full member if another Officer is overseeing said event.
Event Tokens
Community Event: To be used for Morning Tea’s, Community BBQ’s and Super Weekends only.
– Other Event: To be used for all other types of official events such as DivisionTeam Training and Social Events(GOTM included)
Description: Ensure to write details, such as Who/What/When/Why/How, in their description to avoid them being revoked by the Activity Managers.
Description: The format of event token descriptions should contain the following information: “For attending [DI-**] [Event Name] on [Date]”.

Officer Bans

As an officer you are held to higher standards than regular members, and you are expected at all times to set a good example to the rest of the clan. If officers set a bad example it creates dysfunction within the clan, and this has a snowball effect towards the members. However DI understand that sometimes you have to step down for reasons outside your control (such as when something comes up in RL) or when you have served a long and successful tenure and wish to take a break.
Good Faith
Bad Faith
If you step down (and your division, team or appointment is in good standing and served in your position/current appointment for at least 3+ months) If you step down (and your division, team or appointment is in bad standing and/or served in your position/current appointment for less than 3 months)
If you are removed/stepped down in good faith a subsequent time If you are demoted (for any reason INCLUDING being placed on Probation)
Under any of the above circumstances, a mandatory 2 month officer ban will apply Under any of the above circumstances, a mandatory 6 month officer ban will apply
Important Note: Moving between positions in a division is allowed, with approval of  the Commander. Side-ways moving (same role, different division) is prohibited and results in an officer ban. If you are removed in bad faith a subsequent time
A mandatory officer ban of 12 months will apply each time

Note: Failure or demotion as Venture Leader does not result in an officer ban.

Frequently Asked Questions
I served in good faith for 6+ months in my previous role, was offered (and accepted) a new role, but had to step down after 2 months in it. Will I still get an officer ban in bad faith? Yes. Every new position you take (which is added to the announcements) is considered a new “contract” and therefore requires 3+ months, irrespective of your previous good service. DO NOT accept a new role unless you can commit at LEAST 3+ months to it.
Can I appeal an officer ban? No. It is not a strike – therefore cannot be appealed.
Under what circumstances can an officer ban be waived? In operational need approved only by the Leader. In 95% of the situations this would only cover a role like Division Commander in order to save a division – and it would only be considered if all other options have been exhausted.  Having a ban waived also generally includes a “double or nothing” clause which means should someone who has had their ban waived fail again – they will get a 12+ month officer ban.
Who is responsible for posting an officer ban in the officer ban register? If it is a Team Leader or Division Vice stepping down, the Division Commander posts it. If it is the Division Commander stepping down, the House General posts it. If its a General stepping down, the Chief of Staff posts it.
Who is responsible for issuing an officer ban? The Chief Justice, and in their absence, the Justice’s.
If I had to step down due to reasons outside of my control, will I still get an officer ban? Yes, it is why you are asked prior to taking an officer role whether you are able to commit 20+ hours a week for at least 3+ months. Any new or upcoming school, job, travel or life commitments should be seriously considered prior to accepting a new position.
What is the longest period an officer ban can be given? 2 Year officer bans are issued to officers who grossly neglected a division and caused it to die.

Enforcing Discipline

There may come a time where you as an Officer must take disciplinary action against members who have broken our Code of Ops. As an officer you are expected to uphold and enforce our Code of Ops to its fullest extent with no exception and across the entire clan. There may also be times that you may have to strike a member from another Team, Division etc when none of that member’s officers are online.

Striking Members from other Divisions
If you see someone committing a breach of Discipline, and:

A) An Officer is online from their Division (and not afk!, they must be responsive to a poke), then:

1.     Poke the Officer, and let them know what you just witnessed.

2.     That Officer is to investigate, and issue strikes as required/Suspend from Forums/TeamSpeak as required etc.

B) There is no Officer online from their Division, or the Officer is not responding to a TeamSpeak poke, then

1.     The Officer who witnessed the discipline breach is to issue the Strike/s, and Suspend from TeamSpeak/Forums as deemed reasonably necessary.

2.      The Officer who witnessed the discipline breach is then to PM the Division Commander and Team Leader of the offender, notifying them of the breach that occurred, and the actions taken (including any strikes/suspensions).

Important Notes

– Even after consideration of a Commander’s disagreement, the Justice Committee may rule that the strike stands.

– The Commander (or anyone) must not intimidate, berate, insult or attack the Witnessing Officer in anyway, as they are the ones who did what is expected of them as an Officer at the time the event took place, and upheld the discipline of DI in the absence of an officer from the offender’s division.

– If the member decides not to appeal their strike, then the strike will stand regardless of whether the Commander believe it unreasonable or not.

– The Commander is not obliged to challenge a strike of one of their members, even if one of their Division Officers believe it was unreasonable.

If there is a disagreement from the:

A) Team Leader or Vice of the offender with any aspect of the Strike issued (either the quantity, the type of offense striked for, the reason for striking etc), they must take the case to their Commander, who must review all the facts and determine whether the strike is deserved and abides with DI’s Code of Ops.

B) Commander of the offender with any aspect of the Strike issued (either the quantity, the type of offense striked for, the reason for striking etc), they must:

1.     PM the Chief Justice with their concerns, providing reasoning as to why they deem the strike as unreasonable.

2.     Encourage the offender to Appeal their strike within the Justice System.

Summary

– All Officers have the Right to Strike any member, regardless of Division, as long as the conditions above have been met.

– The purpose of allowing cross-division discipline enforcement is to ensure that members do not take advantage of AFK or offline opportunities to breach the Discipline code set forth by Damage Inc.

Initiate Protection

Not idling in Teamspeak when online & Failure to Notify Attendance
– Initiates are ONLY immune on their first time.
– When this occurs: give them a Verbal Warning, an explanation and a note on their profile.

– They MUST be striked if you have to tell them to be on TS/RSVP a second time.