Gatekeeper 2.0

Updated: 9th November 2017 by Xtream

The Role of a Gatekeeper

Initiate Applications

Full Member Applications

When reviewing Initiate Applications you should ensure:

Requirements to become a Full Member:

– All questions are answered fully and correctly.

– Any prerequisite requirements are met (Division specific).

– Are Applicants applying for the first time or is this a reapplication.

– Applicants do not have any strikes.

– Applicants are 15+ years old.

– Is this their first, second or third application.

Regular Entry Programme:

– Make at least 50 posts during your time in Initiation.

– Attend at least 4+ Official Events and get the Event Attendance Tokens.

– Be active on Forums daily, Inactivity of more than 3 days without a post in vacation will result in removal.

– Receive less than 3 ‘No’ votes from current Members on your Full Membership Application.

Elite Entry programme:

– Make at least 15 posts during your time in initiation.

– Attend at least 8+ Official Events and get the Event Attendance Tokens.

– Be active on Forums daily, Inactivity of more than 4 days without a post in vacation will result in removal.

– Receive less than 3 ‘No’ votes from current Members on your Full Membership Application.

How to handle an application that isn’t the applicants first application:

When reviewing Full Member Applications you should ensure:

– All applicants are entitled to apply and join DI two times under the normal process.

– Applicants are then allowed one final application.

– The final (third) application must be approved by a gold star (Leadership) before it can be accepted.

– All questions are answered fully and correctly.

– All requirements are met.

– Mentor report has been posted.

If an applicant has previously been declined or removed from DI, they need to wait before applying again.

The waiting periods depend on their previous rank, these are:

Full Membership Voting Results:

– Registered guest – 3 days.

– Initiate (or above) – 7 days.

– Less than 3 ‘No’ votes they pass and become a full member of DI.

– 3 or more ‘No’ votes their Commander or a Gatekeeper can ask Justice Committee to evaluate whether the justification is reasonable.

– If Justice decide the justification is reasonable or if no request is made to Justice you will be demoted to Registered Guest.

If declined – they must wait 30 days until being able to re-apply to the clan (also requires justification on why we should allow this/what has changed etc)

 

End of Cohort

Chain of Command

At the end of each Cohort (end of month) after the initiates have been handled there are a few tasks that are required to be done.

These are:

All Members of DI should follow the Chain of Command. This includes Officers. As you can see below Gatekeepers are part of DI HQ. The chain of command for Gatekeepers in relation to any Activity Manager duty is laid out below. It should be noted that you need to follow the normal Chain of Command through you Team Leader, Vice & Division Commander for anything unrelated to Gatekeeping.

Send Cohort report:

A report should be posted in the reports section of Opium Den. It should list all Initiates that had applications accepted, broken into their divisions and show if they moved to a rank higher than Member.

You can also add statistics to the report showing, total number in Cohort, number who passed, number who did not pass but will be added to next Cohort, number who did not pass but will be made registered guests and a breakdown by division.

– Gatekeeper ranking directly above you.

– Any Gatekeeper above them.

– Head Gatekeeper

– Head Administrator.

– Chief of Staff.

– Chief Aide-de-Camp.

– Leader.

Update initiate application Mods:

– Log into AdminCP.

– Click ‘Community’ on the left hand side.

– To the right of each Application Mod select the edit button.

application-mods-8

– Scroll down to the ‘Title’ section.

– Edit the second box, ‘Add to the end of the title’.

– Only change the month.

 

Check Full Membership Application Forum section for update:

The Full Membership Application section of the forums has a message on it saying when it will next open (or close if it is currently open). This message needs to be updated each month. Gatekeepers do not update it but since they are the most frequent users in the applications section of the forums they should check it has been updated. If it hasn’t within a day or two from the end of a Cohort send a message to the current Deputy Chief of Staff, include all Gatekeepers in the message so multiple messages are not sent.

forum-close

Any higher ranking officer in the HQ may question your actions or give you instructions but these are who you report problems to. Make sure to respect the chain of command and go to the person directly above you first. You should only go higher up the chain on urgent issues when the person directly above you is unavailable.You should add all officers between you and anyone higher up the chain of command to any communications with higher ranking officers. This way when your ranking officers log on next they know what has happened. You should also include any officers at the same level as you, where appropriate, to ensure they don’t start trying to deal with the issue as well.