Activity Manager 2.0

Updated: 25th October 2017 by Xtream

The Role of an Activity Manager

Division Transfer Requests (DTR)

Vacation Requests (STA/LTA)

Member Achievement Awards (MAR)

As DI is a multi gaming clan members will regularly switch the games that they play. The games are of course linked to Divisions so when switching game they will be switching Division. So to switch main game you are required to switch Division. There is nothing wrong with members doing this but it needs to be tracked and done in an organised fashion.

DI requires a high standard of activity from all members. However, everyone needs a break from time to time and real life has to come first. To accommodate this DI allows two types of leave. These are Short Term Away (STA) and Long Term Away (LTA). There is nothing wrong with members taking a break but it needs to be tracked and done in an organised fashion to avoid strikes or members being wrongly removed from DI. Member Achievements were created to recognise members who continuously committed to help DI become greater. These are tasks that are not easy to achieve and the honor of awarding these dedicated members falls to Activity Managers. These achievements are listed in the next five sections.
– Request format must be correct

– Check last DTR complies with DTR rules

– Request approval from both Commanders

– If Commanders approve you can accept.

– If either Commander denies ask for reason for denial.

– Check denial reason with DTR guide and either deny the request or pass to Head AM if unsure the reason qualifies

– Request format must be correct

– Direct superior in Chain of Command must be informed

– Steam must be set to public if provided

– If Member is on Probation ensure Probation is dealt with before accepting, active Probation can be allowed away

– Initiates cannot take LTA only STA

– STA maximum is 4 weeks

– LTA is from 5 weeks to a maximum of 6 months

– If requesting STA/LTA for another Member evidence must be provided showing the Member actually requested the topic to be created

– Request format must be correct

– Request must be verified as below:

Reasons to Decline STA Extensions LTA Extensions Verification
Their Current Commander needs them for ingame operational reasons. – If STA was shorter than 4 weeks extend to 4 weeks – If LTA was less than 6 months extend to 6 months Star of Mentoring:
– For a DTR to be accepted you need approval from the Commander of the Division they are moving from. – Check requestor was assigned a mentee in all 3 months
The Requested Division Commander refuses the application. – If STA was for an Initiate and not back after 4 weeks set to Registered Guest Star of Recruiting:
– The Commander of the Division they are moving to must also approve the request. – Check requestor was mentioned in question 7 in all application
The applicant is in Probation. – If STA was for a Member and not back after 4 weeks extend by 1 week Star of Discipline:
– Members must meet the requirements of their Probation before and be reinstated as Full Members before they can transfer between Divisions – If member has not returned after six months set them to Registered Guest. The only exception to this is Elders, they can never be set to Reg Guest. 

 

– Check requestors profile for last strike, ensure it was 6 months ago & they have been a Full Member for 6+ months.
Division Hopping – If not back after 5 weeks move to LTA and extend by 2 months Star of Activity:
– If transferring to DI-C, you may not transfer again for 2 months. (Exception: Transfer to DI-C was for a venture that collapsed. Transfer back to original division is allowed.) – Check requestor has 1,500 posts and 150 events
– If you are transferring to a new Division (one you haven’t previously been a member of), you may not transfer again for 3 months. – If not back after 2 months LTA set to Registered Guest unless they are Elder rank

 

Star of Conquest:
– If you transfer back to a Division you have previously been a member of, you may not transfer again for 5 months. – Check requestor’s events for Morning Tea, BBQ and 8-10 event tokens from different Divisions. 8-10 Division events must for playing the game of that Division

 

Recent Strikes

Godfather Activity Management

Initiate Removal Log

Strikes are issued by officers all the time. Activity Managers must check these strikes regularly to see if anyone struck requires Probation or removal from DI.

If a Member goes inactive for over five days the Godfather bot will create a topic to alert Activity Managers about this.

As Probation is a privilege for members only if an Initiate goes inactive for more than three days or receives too many strikes they are immediately removed from DI. The Godfather will post a message in the Initiate Removal Log when an Initiate is removed.

– Click ‘Reported Content’ to the right of you name at the top of the forums

– Then click ‘All reported content’ at the bottom of the popup window.

– Go to the left hand panel of the new page and click ‘Recent Warnings’ under tools.

– This gives a list of all warnings in chronological order from newest to oldest.

– Find the last warning you checked and open any newer ones.

– When you open a warning through this page it brings you to a subpage of the Members profile.

– You will see the following at the top of the page:

– To go back to their profile just click the second option here, [Members Name] and from there check the total number of strike points they have.

– Take a screenshot of the Godfather post.

– Issue a ‘Probation Issued **For Record Only**’ strike.

– Post the screenshot in the ‘Note for Moderators’ section of the strike.

– Create a topic here using the format here.

– Send a private message using the format here.

– Mark the Godfather topic as complete using [AM] [Probation] – Godfather Complete Moderator Action.

– Check when an Activity Manager last checked the Initiate Removal Log.

– You need to remove Initiate and Division tags on Teamspeak from any Initiates after this point.

– Open Teamspeak.

– Select ‘Permissions’ from the top menu.

– Select ‘Server Groups’ from the new sub-menu.

– Click ‘Initiate’ on the left hand side.

– Use search box on top right to find the Initiate.

– Highlight them and click remove on the bottom right.

– Then repeat this for their Division, Division can be found on their profile.

– If you are unable to find an Initiate they may have been removed by their Division Commander.

– Once you have removed all Initiates in the Initiate Removal Log post a message in the topic saying you have done this so the other AM’s know where to start from next time.

 

Probation

Teamspeak – 10 Day Activity

Teamspeak – Steam Compliance

Probation is a privilege reserved for full members. The rank is issued in recognition of prior good service of that Member, and allows them a chance to obtain member status once again when they improve the area that they lapsed in. Probation members will need to follow the instructions on the Probation forum, which is only viewable by them.

 One of the clan rules is that all ranks must be on TeamSpeak at least once every 10 days. If a Member goes inactive for over ten days, with out being on away status, on TS an Activity Manager will need to place them on Probation.

One of the clan rules is that all ranks must be on TeamSpeak while ingame or “online” on steam or whilst playing any game for which there is a venture or division active. Activity Managers run regular checks to ensure this is happening.

– When a Member or higher reached 5 strike points they must be placed on Probation.

– Issue a ‘Probation Issued **For Record Only**’ strike.

– Post the screenshot in the ‘Note for Moderators’ section of the Members profile showing the 5 strike points.

– Create a topic here using the format here.

– Send a private message using the format here.

– Open Teamspeak.

– Select ‘Permissions’ from the top menu.

– Select ‘List All Clients’ from the new sub-menu.

– From the pop up screen select to search by Nickname.

– Type the Members name into the box.

– The click the search button.

– The last time the Member(s) logged into Teamspeak will display in the column labeled last.

– Anyone not on TS in the last 10 days take a screenshot of the search and post in the Activity Manager PM thread.

– Any Member or higher not on TS in the last 10 days place on Probation.

– Any Initiate not on TS in the last 10 days set to Registered Guest. Post the screenshot in the ‘Note for Moderators’ section of the strike.

 

  

DI Initiates

The procedure for DI Initiates is as follows:

– Check through the Steam Group.

– Any Initiate with the status of in game check if they are on Teamspeak.

– If they aren’t take a screenshot showing the Steam profile in game, the Teamspeak search & the time.

– Wait 10 minutes and check again.

– If they still aren’t in Teamspeak take a second screenshot showing the Steam profile in game, the Teamspeak search & the time.

– Send a warning message to the Initiate, their Team Leader and the Head Activity Manager.

– When placed on Probation a Member has 30 days to reply.

– If they login this is reduced to 5 days from the day they login.

– When a Member replies check all answers are correct and compliant with the Code of Ops.

– The main answers to check are:

     5.1: Forums activity –

Members must log into Forums every 5 days and meet the activity requirements which are:

– Elite Members in Competitive Teams: No post requirements.

– Elite Members in Casual Teams: 20 posts per month.

– Members in Competitive Teams: 5 posts per month.

– Members in Casual Teams: 20 posts per month.

     5.2: Teamspeak –

Members must be on TeamSpeak while ingame or “online” on steam and log into TS every 10 days.

     5.3: Events –

Members must respond to all Division and Clan events and meet the activity requirements which are:

– Elite Members in Competitive Teams: 8 events per month.

– Elite Members in Casual Teams: 1 events per month.

– Members in Competitive Teams: 6 events per month.

– Members in Casual Teams: 1 events per month.

 

DI Members

The procedure for DI Members is as follows:

– Check through the Steam Group.

– Any Member with the status of in game check if they are on Teamspeak.

– If they aren’t take a screenshot showing the Steam profile in game, the Teamspeak search & the time.

– Wait 10 minutes and check again.

– If they still aren’t in Teamspeak take a second screenshot showing the Steam profile in game, the Teamspeak search & the time.

– Strike them for Not Idling in Teamspeak when Online, paste both screenshots into both sections of the strike.

– Check the MDR and find their Team Leader.

– If their Team Leader is online in Teamspeak strike them too for Negligence in Officer Duties to DI.

– State the member that was in game but not in Teamspeak & they should have been checking this.

– Send the Head Activity Manager a message with each Member/Officer you strike and the reason why you struck them.

 

Clan Event Strikes

Chain of Command

It is mandatory to RSVP to all events with the [CLAN] tag. Any member or above that does not do so will receive a strike. Activity Managers are in charge of issuing these strikes. It is vital that an Activity Manager downloads the guest list for these events at the scheduled start time. That way we have a list of who RSVP’d to the event and can create a strike list from this. All Members of DI should follow the Chain of Command. This includes Officers. As you can see below Activity Managers are part of DI HQ. The chain of command for Activity Managers in relation to any Activity Manager duty is laid out below. It should be noted that you need to follow the normal Chain of Command through you Team Leader, Vice & Division Commander for anything unrelated to Activity Management.
In order to obtain an accurate list of the members that did not RSVP you should use the following procedure (Google Docs):

Strike List Template: https://docs.google.com/spreadsheets/d/1aLyxAqADVbJo2mSnWDXxHqC17EIPPCdp1XvJz69jY1I/edit?usp=sharing

– Go to the event on the Calendar.

– On the left below the avatar images click ‘Download Guest List’, at the event scheduled start time.

– Copy & Paste the full list into a new topic in https://forum.dmg-inc.com/forum/253-am-resources/

– Copy Strike List Template & Rename ‘DATE – MT/BBQ’. (DATE being the date of the event) (Delete MT or BBQ as appropriate)

– Open ‘DATE – MT/BBQ’.

– Open a new browser tab & go to https://dmg-inc.com/twlphp/report.php?pass=Jr31pAKBAqODUCgy.

– Click the blue text on the top of the page to create & download a clan report:

Drag this report to your Google Drive (or upload it).

– Right click the report & open with Google Sheets.

– Highlight all data in the report, excluding headings & press CTRL+C.

– Go back to ‘DATE – MT/BBQ’ & click cell A2 in Current MDR tab then press CTRL+P.

– Rename the second tab of the sheet by right clicking the tab & clicking rename. Name should be date of event.

– Go to the event on the Calendar.

– On the left below the avatar images click ‘Download Guest List’.

– Highlight the names below ‘Attendees’ & copy & paste them to cell A2 of the second tab, that you just renamed.

– Then Highlight the names below ‘Maybe’ & copy & paste them to the cell below the last name you previously pasted.

– Then Highlight the names below ‘Declined’ & copy & paste them to the cell below the last name you previously pasted.

– On Current MDR tab the ‘RSVP?’ column will now have either a ‘Yes’ or a ‘#N/A’ in it.

– Highlight all columns with member data.

– Go to Data on top menu & select ‘Sort range…’.

– Tick the ‘Data has a header row’ box.

– Select ‘RSVP?’ in the selection box ‘sort by’,

– Select Z->A, then click ‘Sort’.

 

– Scroll down the page until you see the last ‘#N/A’.

– Highlight all rows above the last one with ‘#N/A’, they will all have ‘#N/A’ in ‘RSVP?’. (Just the names)

– Copy & paste them to cell A2 of the DATE tab. (Where you previously posted downloaded guest list)

– Delete any remaining names at the bottom that were from downloaded guest list, they were grey text.

– Highlight all columns with member data, not the ranks and numbers legend in columns O & P.

– Go to Data on top menu & select ‘Sort range…’.

– Tick the ‘Data has a header row’ box.

– Select ‘Sort Rank’ (Not the same as ‘Rank’) in the selection box ‘sort by’, then click ‘Sort’.

– Delete row with any member on Away status, Retired Leader or Founder. (right click row number to the left & select delete)

– Highlight the names of any Officers, Members & Probation*, copy them, right click in cell A2 of the ‘Officers & Members by Division’ tab, select ‘Paste special’ -> ‘Paste values only’.

– Highlight all columns and go to Data on top menu & select ‘Sort range…’.

– Tick the ‘Data has a header row’ box.

– Select ‘Division’ in the selection box ‘sort by’.

– Click ‘+Add another sort column’, select ‘Sort Rank’ in the second selection box ‘sort by’, then click ‘Sort’.

– Go back to the DATE tab.

– Highlight the names of any Probation & Probation*, copy them, right click in cell A2 of the ‘Probation; tab, select ‘Paste special’ -> ‘Paste values only’.

-Highlight the names of any Initiates & Initiate*, copy them, right click in cell A2 of the ‘Initiates’ tab, select ‘Paste special’ -> ‘Paste values only’.

– Copy all Officer names and paste them into the topic you created earlier in https://forum.dmg-inc.com/forum/253-am-resources/ under the title Officers.

– Copy all Member names and paste them into the topic you created earlier in https://forum.dmg-inc.com/forum/253-am-resources/ under the title Members.

– Copy all Probation names and paste them into the topic you created earlier in https://forum.dmg-inc.com/forum/253-am-resources/ under the title Probation.

– Issue strikes to all Officers, Members & Probation*. (Not Probation)

– Send warning messages to anyone that reached 4 strike points.

– Put anyone that reached 5 strike points on Probation.

– Initiates do not receive strikes but send the list to their commanders to make it easier it is sorted by Division.

– Create a new topic in https://forum.dmg-inc.com/forum/129-reports/ using the same naming as the sheet, ‘DATE – MT/BBQ’.

– Post the contents of ‘Officers & Members by Division’ & ‘Division Strike Breakdown’ into the topic.

– Activity Manager ranking directly above you.

– Any Activity Managers above them.

– Head Activity Manager

– Head Administrator.

– Chief of Staff.

– Chief Aide-de-Camp.

– Leader.

Any higher ranking officer in the HQ may question your actions or give you instructions but these are who you report problems to. Make sure to respect the chain of command and go to the person directly above you first. You should only go higher up the chain on urgent issues when the person directly above you is unavailable.You should add all officers between you and anyone higher up the chain of command to any communications with higher ranking officers. This way when your ranking officers log on next they know what has happened. You should also include any officers at the same level as you, where appropriate, to ensure they don’t start trying to deal with the issue as well.