Clan Structure

Revised: 19 May 2016 by @GreatJackal

“The most important document ever written for Officers and Members. Ensure you study and memorize this in great detail” ~ GJ

OVERVIEW

 

Important Notes

Rank vs Position – The Difference
There tends to be confusion between the difference of Rank and Position, but to put it simply: Rank is title a member holds based on their experience, competence, seniority and effort contributed to DI, whereas a Position is the title and authority that person holds based on their current “post”. As an example, take the Position of Team Leader in a Division. The potential ranks that can fill this position are Lieutenant and Captain. The position is not tied to a single rank. So that means when you see a Team Leader that has the rank of Lieutenant, you would know that they are quite new to the position where a Captain who is a Team Leader has seen significant experience, shown excellent skill etc etc. Rank is earned, Positions are appointed based on need.

DI HQ vs Division HQ – The Difference
Its important to understand the setup in DI and the structure. I will explain them by comparing them to real world examples. DI HQ is like the federal government of a country, they are responsible for a lot of the major functions of the clan overhaul (hence its size), and cover everything from marketing to community to applications management. Division HQ on the other hand can be compared to a state government of a country, they are a lot smaller and their authority and jurisdiction is limited to their division only (in most cases). Division HQ staff generally consist of the Commander, the Vice and some Team Leaders, but can extend/expand depending on the size and needs of the Division. New positions must be negotiated with the leadership prior to being added to the Master Division Register (MDR). The Commanding Officer of a Division reports directly to DI HQ leadership similar to what a governor of a real world state would report to the president of the country.

Command & Leadership – The 3 Spans of Command
Probably one of the most important concepts to master in DI is understanding the 3 Spans of Command. In addition to the above mentioned Clan Command and Division Command, there is Team Command. Teams operate like squads within the Division to achieve goals set by their Commander. Its important to understand that there are 3 Command positions in Damage Inc, they are the:

– Leader of the Clan (Clan Command)
– Commander of the Division (Division Command)
– Team Leader of the Team (Team Command)

All other positions are in support of these 3 key command positions. DI HQ staff are there to support the workload on the Leader, just like the Division HQ staff are there to support the workload on their Commander, and the 2nd-in-Command of a Team is there to ensure their Team Leader gets help with their workload. So apart from the 3 key command positions, everyone else can be considered support staff. Its critical to understand that as a support staff officer, you must do what you can to help at which ever level of command your working at, make that person look good, their load easier and support them in the difficult position of command. Having the mindset of “what can I do to help my Team Leader” or my “Commander” or “Leader” will set you up with the initiative and pro-activeness needed to succeed and help your organization succeed, as well as rewarding you with faster promotions and more responsibility as well as pride of knowing the level of command you are working at is operating at its best.

 

Clan Command

 Position

 Key Responsibilities Eligible Ranks
Leader of Damage Inc
1. Establish and execute the DI yearly plan.
2. Monitor and supervise expansion and success of the Divisions via regularly communication with the Division Commanders.
3. Coordinate DI HQ senior staff to ensure the clan operates smoothly and all functions are working effectively.
Leader
Chief of Staff 1. Lead DI in the Leader’s absence
2. Head of Clan Administration – eg. Oversee, all the HQ Administrative functions and officers responsible for them, such as Applications, Activity, Ludus Magnum etc
3. Ensure HQ administrative positions are filled by suitably trained officers
4. Mentor and guide HQ administrative officers as needed.
Chancellor

Deputy
Chief of Staff

1. Lead DI in the Leader and Chief of Staff’s absence
2. Deputy Head of Clan Administration – eg. Assist in overseeing all the HQ Administrative functions and officers responsible for them, such as Applications, Activity, Ludus Magnum etc
3. Ensure HQ administrative positions are filled by suitably trained officers
4. Mentor and guide HQ administrative officers as needed.
Director

Director-General

1. Lead DI in the Leader and Chief of Staff’s absence
2. Head of Compliance and Officer Training – eg. Oversee Compliance by ensuring Commanders keep their Divisions compliant by mentoring, guiding but also enforcing or removing non-compliant or negligent Commanders.
3. Standardize all processes and practices across Divisions to ensure they keep within the DI culture with a focus on the Division Commanders.
4. Responsible for ensuring Division Commanders are trained and mentored within their positions.
Director

Chief Justice

1. Lead DI in the Leader and Chief of Staff’s absence
2. Head of Justice – eg. Oversee the management of the Justice System (such as Strike/Blacklist Appeals)
This includes:
–a. Checking the DI.inquiries email everyday to ensure all appeals are processed immediately.
–b. Act as the chair of the Justice Committee (consisting of yourself and the Justice’s) to reach a judgment on the appeal cases.
–c. Responsible for ensuring the judgments are enforced.
3. Head of Conflict Resolution- eg. Oversee the mediation of internal disputes.
Director

Head Warlord

1. Lead DI in the Leader and Chief of Staff’s absence
2. Head of Events and Clan vs Clan (CVC) Action – eg. Oversee the all aspects of Events and Damage Inc vs Other Clans in combat.
3. Standardize all processes and practices across Divisions to ensure they keep within the DI culture with a focus on the Division Warlords.
4. Responsible for ensuring Division Warlords are trained and mentored within their positions.
Director

Secretary-General

1. Deputy Head of Compliance and Officer Training – eg. Assist in overseeing Compliance by ensuring Vices support their Commanders in keeping their Divisions compliant by mentoring, guiding but also enforcing or removing non-compliant or negligent Vices.
3. Standardize all processes and practices across Divisions to ensure they keep within the DI culture with a focus on the Division Vices.
4. Responsible for ensuring Division Vices are trained and mentored within their positions.
General

Command-General

1. Deputy Head of Compliance and Officer Training – eg. Assist in overseeing Compliance by ensuring Team Leaders support their Commanders in keeping their Teams compliant by mentoring, guiding but also enforcing or removing non-compliant or negligent Team Leaders.
3. Standardize all processes and practices across Divisions to ensure they keep within the DI culture with a focus on the Team Leaders.
4. Responsible for ensuring Team Leaders are trained and mentored within their positions.
General

HQ Administrative Officers

1. Run and manage an administrative area within DI HQ in accordance with the Code of Ops and direction from the Deputy Chief of Staff.
2. Liaise regularly with Division Officers and act as the link between DI HQ and Division Officers.Key Administrative Areas:
—Initiate Managers
—Gate Keepers
—Activity Managers
Vice
Marshal
Lieutenant

Justice

1. Form part of the Justice Team in DI to collectively process Strike/Blacklist Appeals.
–a. Checking the DI.inquiries email everyday to ensure all appeals are processed immediately.
–b. Assist in mediating internal conflict in the Divisions.
–c. Help ensure that judgment outcomes are enforced and/or executed.
Vice

Consul

1. Responsible for finding other clans for Damage Inc to fight as part of our CVC program.
2. Ensure that all Competitive teams are setup with at least 1 x CVC per month
3. Liaise with Division Warlords to align date/time setup for each CVC.
Vice
Marshal
Lieutenant

Chief
Aide-de-Camp

1. Responsible for helping the Leader of Damage Inc in tracking, follow up and communication of various projects in Damage Inc
2. Responsible for ensuring Division Aide-de-Camps are trained and mentored within their positions.
Vice

 

Division Command

 Position

 Key Responsibilities Eligible Ranks
Division Commander 1. Command the Division in accordance with DI policy and Code of Ops and to help achieve the goals established by DI HQ Leadership – Especially the Yearly Plans (pinned in Announcements) and the Monthly Objectives (pinned in Opium Den)
2. Establish and execute a clear Division Plan (covering both ingame objectives and community objectives).
3. Create Monthly Team Objectives and assign them to the Division’s Team Leaders (based on the Division Objectives assigned to Commanders by Leadership).
4. Train and mentor the Division Officers in their respective Division.
5. Keep their Division Compliant.
6. Enforce discipline within Division (especially TeamSpeak and forums).
General
Commander
Division Vice 1. Assist in the Command of the Division in accordance with DI policy and Code of Ops and to help achieve the goals established by DI HQ Leadership – Especially the Yearly Plans (pinned in Announcements) and the Monthly Objectives (pinned in Opium Den)
2. Train and mentor the Division Officers in their respective Division.
3. Responsible for tracking all Member promotions (Ace, Veteran, Senior, Companion) within Division by communicating regularly with Team Leaders and Team 2nd-in-Commands, and providing this info to the Leader so the member’s promotion can be noted into the End of Month announcements.
4. Responsible for supervising and executing all administration requirements of the Division, which includes (but not limited to):
–a. Ensuring the Division info is updated daily on the Master Division Register (MDR)
–b. Communicating regularly with the DI HQ Activity Managers to manage division inactivity reporting requirements
–c. Acknowledging accepted Initiates in Initiate Applications and ensure they are assigned to a Team (and its reflected on MDR).
–d. Communicate regularly with Team Leaders to track member activity, any outstanding administration or profile info is updated.
–e. Ensure new Initiates are accounted for in the Ludus Magnum Cohort system, if not, liaise with the Initiate Managers to fix. 

More Important Notes about Division Vices by GJ

Division Vices – you guys are responsible for ensuring your Division Administration is top notch. Your Commander is too busy with strategic planning and leading that they don’t have time to chase the Team Leaders up with administrative issues. YOU do though, and that is your MAIN responsibility. Think of yourselves as the behind-the-scenes-guy, you are the ones directing, moving, changing stuff related to your Division, all behind the scenes, so that your division and your Commander looks good. You guys push things through where needed. You guys need to be able to play hardball where needed, and of course award/reward your officers who do well.Another important area a Division Vice plays is managing Member promotions (Senior/Companion/Veteran/Ace). It is THEIR responsibility to canvas the Team Leaders and Team 2nd-in-Commands to ensure these names are passed up so they can be announced at End of Month announcements. Or those members will end up missing out on promotions they’ve earned because the Division Vices weren’t paying attention by ensuring the Team Leaders are properly tracking and managing their teams.Take the stress from your Commander, because I can tell you now commanding a division is a lot of work, and its even MORE work if the team leaders are NOT pulling their weight. And its the Division Vice’s job to ensure everyone is supporting the Commander.Ensure that new accepted Initiates are Acknowledged. This is a multi mod tool in the Initiate Applications that will move the application to Current Initiates sub forum. Ensure your new Initiates appear on the MDR, are in the Cohort System (if not, tell the Initiate Managers) etc. Maintain on top of the forum admin.

 

Vice

Division Warlord

1. Support the Division Commander’s compliance requirements by ensuring enough Division Events are being created..
2. Be the host for Division Events unless otherwise stated.
3. Ensure your members are aware of, and signing up for Division and Clan Events
4. Organize other more complicated events (such as Social Events or Tournaments)
5. Work with HQ Consuls to help organize, plan and host Clan vs Clan events for your Division
6. Inspect and manage the quality and quantity of Team Events created by Team Leaders
Marshal
Lieutenant

Division Aide-de-Camp

(Super Divisions Only)

1. Responsible for helping the Division Commander in tracking, follow up and communication of various projects in within their Division Marshal
Lieutenant

 

Team Command

 Position

 Key Responsibilities Eligible Ranks
Team Leader 1. Command the Team in accordance with DI policy and Code of Ops and to help achieve the goals established by respective Division HQ.
2. Train and Mentor Team Members and ensure their progression through the member ranks by encouraging them to meet the requirements.
3. Provide regular DAILY feedback to the Commander and Vice on the status of the team (Activity, Strength, any issues etc)
4. Enforce Chain of Command in the team, by ensuring your members come to you or your 2nd-in-Command first before messaging the Commander or higher.
5. Enforce discipline within Division (especially TeamSpeak and forums).
6. Monitor Members daily and report anyone due for promotion to Companion, Senior etc. to the Vice of the Division.
7. Setup and run Team Events in accordance with DI HQ Event requirements. 

More Important Notes about Team Leaders by GJ

Team Leaders – arguably one of the most important positions in the clan. You guys are in the trenches with the members on a daily basis leading and executing DI’s strategy from Clan to Division level. You need to be smart, take initiative and anticipate what your Division and Clan needs from you. Given your close leadership in the trenches with members, the temptation will be there for you to relax your standards because your team will become your friends (and so they should). But, a good Team Leader is both a Friend but also an upholder of DI values, both a Mentor but an upholder of DI’s Discipline. You must be fair but strong, and remember, the standard you set to your members will have a lasting impact on those members.

 

Captain
Team 2nd-in-Command

(Established Teams Only)

1. Assist in the Command of the Team in accordance with DI policy and Code of Ops and to help achieve the goals established by the Division Commander.
2. Train and Mentor Team Members and ensure their progression through the member ranks by encouraging them to meet the requirements.
3. Responsible for tracking all Member promotions (Ace, Veteran, Senior, Companion) within the Team and communicating regularly with the Division Vice so the member’s promotion can be noted into the End of Month announcements.
4. Responsible for supervising and executing all administration requirements of the Team, which includes (but not limited to):
–a. Ensure the Team’s Events / Training Schedule is updated on Calendar
–b. Help update the Division Leaderboard
–c. Track Member progress through ranks (using a spreadsheet or similar)
–d. Ensure new Initiates on the team are mentored and guided to ensure their integration within Damage Inc.
Lieutenant